Attendance: Brent Yauchlar, Russ Christian, Steve Salerno, Aubree Hanks, Bill Dunnington, Julie Tallard-Johnson, Bob Johnson, Peggy Zalucha, Tracy Diehm, Keith White, Heidi Kopras, Sarah Straka, Shawn Bollig, Gary Tree, Elizabeth Grabe.

 

Liz: Happy that she and Peggy have completed some steps needed to get the Green Team bank account established. 

Bob: daughter coming to visit from Colorado.

Julie: friend is still cancer free after 13 years

Tracy: last “first day of school”, driver

Gary happy for his magical vacation to Seattle celebrating 48 years, with wedding vow renewals.

Shawn: son-in-law has his driver’s license.

Russ: for working with Aubree on the scoreboard sponsorship, and Django scored a touchdown in the last game.

 

Update from Zandra, our new exchange student.

Started school today, a bit nervous, started a badminton club. Fun fact: pointing at someone is considered insulting in Greenland.

 

Thank you card received from Leah Nelson UW-Steven's Point student focusing on Natural Resources, wildlife biology, etc. She sent a note thanking the club for her scholarship award.

 

Brent will be out next week 9/10, and  9/17 which will be our Committee Development meeting. On 9/24 we hope to have 10' with Zandra, our exchange student.

 

Accounting update with Keith. Every committee has funds to work with, actual amounts need updating to the shared agenda document.

 

Foundation: every club member is a member of the foundation. Bylaws need to be updated to get the correct information for signers. Peggy and Paul are working on it. Sometime in the future they will finish it up.

 

Zandra is settling in, we are looking forward to her presentation.

Student Rotarians: Steve informed the club that there are student Rotarian applications rolling in.

Molly and Timothy will be our September students starting next week.

 

Aubree's update on Operation “Football” file organization system-dashboard to help members locate important files. Tabs will be created on a spreadsheet file with links on file locations. Currently the file structure resides at a gmail account with the school district. Files will be migrated over to the club’s gmail account. This will make it easier to keep track of important documents, and centralize our information for transparency, and access.

 

Teacher luncheon made the new class of teachers feel welcome.

Addressing the "elephant in the room" and breaking the Membership Services committee workload into manageable bites.

The membership committee has several legs, and several separate functions lumped together. Peggy initiated the cleaving into 2 distinct entities; one for membership and diversity, the other for outreach which includes public relations, press, outreach to public and club members. Brent related that membership onboarding, retention, and recruitment has been an area that "we always have fallen down" needing improvement over long stretches of the club's timeline.

Shawn suggested that the club have new members participate in the Membership Services committee create a clear mission, and developing a system for on-boarding or orientation. She voiced concerns about splitting committees, following by-laws, voting is needed but we can go ahead and getting started with finding a chair person.

Gary asked for some clarification, Peggy stated that things we do outside the club are outreach, and membership services involve activities that go on inside the club such as 5th Wednesdays, Fireside chats, etc.

Brent reminds members that he sent a shared document* with committee structure, and members. *Permission is required for viewing this link. Contact Brent to let him know what committee you are interested in joining.

 

Sarah shared a document to the board consisiting of an outline of committee duties. Steve will be sharing the reports from the Visioning session to help integrate feedback from club members to the various committees. Committee work on the 17th will involve developing a mission statement, and deciding who is the contact or lead for the various committee functions. More work like this will be ongoing during our 9/17 meeting. 

 

Keith summarized the running totals, outstanding expenses, etc. There was an increase in revenue from last year, along with the event running so smoothly. 👏 

There were some additional expenses this year such as cash box, chair rental, new balls, etc.

Food expense per person was about $25/participant. Keith and Mark Rooney discussed working with Buck and Honey's for next year, and exploring if there could be part donation for sponsorship. Beverages were $350 plus around $100 for the wine.
Net profit $6,300 increase in income so far for this year.

Keith has unclaimed money to distribute, a $100 carwash gift card for sale. 

 

Grants: global grant is in process in Chile for a trash compactor. The project needs from the district $8k. He meets Thursday with his contact in Chile. Milwaukee is working on another water project in Guatemala with a possible trip in February.

Gary Proposes that we have all committees meet prior to the 12:00 meeting to help with efficient use of our time.

 

 

Our Assistant Governor (Aaron) is asking if anyone can help the Deforest Club set up a raffle, specifically working around the state laws.