Yauchler, Pakkala, Zalucha, Wallitsch, Salerno, Burns, Burns, Steinhauer, Kopras, Christian, Christiansen, Wilson, Bollig, Johnson, Wedig T., McNall, Helwig
Assistant Governor Mike Dillis
Brent initially suggested that we hold the Valentine’s Fundraiser proceeds in abeyance to give us time to consider best use of funds. Intention would be to commit the funds this year.
Discussion ensued regarding the anonymous donation to be used for scholarships. It was clarified that the donor would fund “up to” the obligated amount if we can’t raise the funds ourselves. There is the expectation that the club should make every effort to raise the needed funds. Helwig pointed out that we had budgeted an expectation of around $7,600 to be raised this year and we budgeted for that. Putting the Valentine money toward budget obligations is in keeping with the intention of the budget. No vote was required.
Shawn reported that we took in $4,750 from the Valentine’s Fundraiser. Our expenses were $1971.51. Our total income is $2778.45.
The Board discussed whether to record and archive our meetings. A motion to approve was made and seconded. After further discussion the motion was rescinded.
Concerns included the scope of the concept, location of the videos, which meetings will be recorded (board, club, and committees?). Mike Dillis stated that the District is working on the concept of hybridized meetings and the implications of privacy and best practices. They are hoping to get a set of Guidelines addressing the pertinent issues by mid-April.
With that in mind, the club tabled the concept until we learn more.
Brent spent the rest of the meeting in discussion of the Visioning Session Synopsis. (please find attached)
There was a brief discussion of the “Positives”. We are all encouraged that the members have such good feelings toward Mount Horeb Rotary Club.
In the interest of time, we jumped to the 5 specific areas that need to be addressed. We started in on
#1) We need to clarify, document and streamline our club structure and decision making.
Club thoughts:
- Standardize our way of making decisions.
- Build our ability to vote electronically
- Decide which items are Board decisions and which are club decisions.
- Want to make sure it all stays fun.
- Create a task force to review and rebuild structure of the club as needed.
- Use the club handbook as a jumping off point.
A taskforce was formed with President Elect, President Elect Elect, & President Elect nominee and volunteers.
So Kopras, Wallitsch, Christiansen as well as Christian and Helwig.
We look forward to their suggestions.
Other taskforces will be formed as we move forward with the 5 specific areas. We will deal with one at a time, in order.
Russ had reminded us that he is still willing to work on a 10K Raffle. This will be addressed when item #4 comes up. (#4 We need to find a balance among fundraising, community service and social activities.)
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