May 4 , 2022Business Meeting
Board Meeting Notes from Brent
Locate name tags?
Talk to Steve about Frolic sign-up sheet updates
10k Raffle:
- Liquor licenses – need license number for tickets
- Sedona place – live auction
- Silent auction – Peggy, Mark and Shawn to coordinate
- PDF ticket template – Shawn
- Alcohol and food from Millers
- Ticket sales start early June
Susan W – Condolences for loss of Dad. Memory of life celebration on May 12th.
Budget:
- Shawn asked about how we should be reconciling end of year balances with respect to the new budget for the next fiscal year. Brent thought it may help to develop an “end of year transition” guidance to follow each year.
- Peggy suggested that committees should submit requested budgets by a specific date based on our guidance from the task force.
- Heidi and Susan will review the task force guidance around the budgeting process.
Peggy would like us to discuss a better time/place to meet for board meetings.
Noon Meeting, in Attendance
Burns, J., Burns, D., Grabe, White, Smith, Kopras, Bollig, Zalucha, Christian, Steinhauer, Rooney
Happy Bucks.
- Russ saw Dr. Lenea Smith from Amazon Medical Project. Peru had the highest covid mortality rate in the world.
- Shawn reported on Jenna
- Mark Rooney
Resignation
Julie Wilson has resigned. She is relocating to a new congregation in Madison.
Nametages
Do we want to restart wearing nametags?
Yes, it is polite when we have guests.
Let's see what we have and what we need.
Treasurer Report
Service 15,887
Capitol. 5,060
Operating. 15,226
International. 2,249
Buy pins. Secretary will do.
President: Next two meetings - committees will meet and work on their budgets.
TriCon: Judy noted that there was a presentation by Karen Kendrick-Hands, a member of the Rotary Club of Madison, WI, USA, D6250 since 2012, helped to form the Environmental Sustainability Rotary Action Group (ESRAG), to synergize her passions for Rotary Service and mitigating climate change and providing a way for like-minded Rotarians to collaborate. She has served as ESRAG’s Chair, Director of Communications, and is currently the Director of Projects. She was the first ever Observer Delegate sent by Rotary International to the UNFCCC climate talks, attending COP24 in Katowice, Poland, December 2018. In February 2020, Karen presented to the Rotary Foundation’s Environmental Issues Task Force, on behalf of ESRAG. Rotary International’s Directors and the Trustees of the Rotary Foundation accepted the Taskforce report unanimously and have created a seventh Area of Focus: Supporting the Environment.
International Committee is waiting on the April Report from Libraries without Borders. They are almost done with building construction and are training people now. We should be on Target for a November site visit by Club Members who wish to go.
Fundraising
10K Raffle - looking for large items for the Live Auction. Can we think of anything new?
Frolic - no sign up sheet yet.
Programing
Peggy can talk about her art. It will be just 1 week before the Spring Art Tour.
Policy
discussed policy for paying for guest lunches. Whoever pays should get a receipt and give it to Shawn.
Elections
The vote for new Board Members was unanimous.
Welcome to Liz Grabe and Keith White to the Board. They will begin July 1 but are encouraged to come to the June meeting to get a feel for it.
Memorial
The Board decided to send $75 to Neighbors Helping Neighbors in memory of President Elect Susan Wallitsch's Father, Stan Kleinert. We are all invited to
a Celebration of Life
May 12
4:00p.m. - 7:00p.m.
Susan Wallitsch House
503 Park View Dr., Mount Horeb, WI
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May 4, 2022 is: